Hotel Reservation Form Template

About

The Hotel Reservation Form Template is designed to simplify the booking process for guests, making it easy for them to reserve rooms, request special accommodations, and provide necessary details for a smooth check-in experience. Ideal for hotels, resorts, motels, bed and breakfasts, or event venues, this template helps you collect key information efficiently, allowing your guests to book rooms online and ensuring your staff has everything needed to prepare for their arrival. With customizable fields and seamless integration with payment systems, the Hotel Reservation Form is a must-have for any hospitality business looking to enhance its booking process.  

Key Features of Our Hotel Reservation Form Template:

1. Guest Information Collection

1. Full Name Field: Capturing the guest’s full name ensures accurate reservation details and helps personalize their experience. This information is essential for guest check-in and communication.

2. Email Address Field: The email address is used to send booking confirmations, receipts, and special instructions. It’s also essential for sending pre-arrival messages and for follow-up communication.

3. Phone Number Field (Optional): An optional but useful field for urgent communication or to confirm the reservation. This can be especially helpful for last-minute changes, emergencies, or special requests.

2. Room Selection and Preferences

1. Room Type Selection Guests can select their preferred room type (e.g., single, double, suite, penthouse). This ensures that the right room is reserved for the guest based on availability and preferences.

• Example: "Room Type: Single, Double, Suite"

2. Number of Guests: Collect the number of people staying to ensure the room selected is suitable for the group size. This field is also helpful for assigning beds or additional amenities (e.g., extra cots, rollaway beds).

3. Special Requests or Preferences: Guests often have specific room requirements, such as a non-smoking room, higher floor, or proximity to amenities. This section allows for such preferences to be captured upfront.

• Example: "Do you have any special requests or preferences?" (Text box)

3. Check-In and Check-Out Dates

1. Date Picker for Check-In and Check-Out Use date pickers to make it easy for guests to select their check-in and check-out dates. This field is essential for managing room availability and booking schedules.

• Example: "Check-In Date: [Calendar Picker]"

• Example: "Check-Out Date: [Calendar Picker]"

4. Additional Amenities and Services

1. Add-On Services: Guests may want to book additional services, such as breakfast, airport transfers, spa appointments, or excursions. The form allows you to include options to select add-ons during the booking process.

• Example: "Would you like to add a late checkout to you booking?" (Yes/No)

2. Pet-Friendly Request: If your hotel allows pets, include a section for guests to request pet-friendly rooms. This ensures you have the necessary accommodations ready for guests traveling with their pets.

• Example: "Traveling with a pet?" (Yes/No, and specify pet details if applicable)

1. Payment Information

1. Payment Method Selection: Collect payment details through secure gateways such as Stripe, Braintree, Square, or credit card. You can also provide guests with the option to pay via other methods (e.g., bank transfer, in-person payment).

How to Use the Hotel Reservation Form Template on Your Website

1. 1. Accessing the template: Start by opening the Likeable Forms form builder and navigate to the Templates section within the settings menu.

2. 2. Import the template: Find the Hotel Reservation Form Template in the template library and click Import to add it to your form collection. The form will automatically load, and you can begin customizing it to fit your needs.

3. 3. Customize Your Fields: Adjust the room types, amenities, and services to match what your hotel or resort offers. You can also customize the questions and options based on your specific booking process.

4. 4. Set Up Payment Integration: To securely collect payments or guarantee reservations, enable payment processing via a gateway like Stripe, Braintree, Square, or any other service you prefer. Ensure the credit card fields are properly integrated for smooth payment handling.

5. 6. Set up notifications: Be sure to enable notifications for the form so that you can send confirmations of the booking after the payment has been made.

6. 6. Review and Publish: Once the form is customized, preview it to ensure it looks good and works as expected. Afterward, save the form and either embed it directly onto your website or share the form URL via email, social media, or booking platforms.

The Hotel Reservation Form Template offers everything you need to streamline the booking process for your hotel or resort. From collecting essential guest information to managing room availability, special requests, and payment processing, this template simplifies the reservation experience for both your team and guests. With added features like the ability to collect special requests, pet information, and additional services, this form ensures a smooth and professional booking process, enhancing the guest experience from the very start.